General Information:
Mistletoe Madness is a juried show. All items sold must be handcrafted by the seller. No imported items - no exceptions. Any vendor who misrepresents him/herself, as determined by show management, will forfeit their vendor space and table fees.
SENDING PHOTOS OF WHAT YOU SELL IS MANDATORY. If you send your photos via snail mail instead of electronically, they can not be included on our sneak peek page or on our Facebook page.
Table locations will be assigned by show management according to the date of registration and vendor needs. Preference will be shown to early registrants. While we will make every effort to meet special requests, our goal is to not place vendors selling similar items too close together. There are a limited number of electrical outlets, aisle ends, corner booths, etc. We will assign these prime spots on a first come, first served basis. Please understand that every effort will be made to accommodate our vendors. However, due to the number of vendors and the room configuration, this may not always be possible.
Your table is secure only after we've received payment. We will hold your table space for 7 days from the day we receive your request/application. This means that once you contact us and tell us you want a space you need to secure it with payment. We can not hold tables.
Any permits, licenses, insurance, etc. needed by the vendor must be obtained by the vendor prior to the show.
Vendors will be responsible for their own merchandise and transactions, applicable sales tax and security of their own money.
Photos taken on the premises may be posted to this website or Facebook page for the promotion of next years show.
Any vendor who is not set up and ready for business by 10:00 will forefit his/her table space and table fee. No exceptions.
PHOTOS: WHAT WE NEED AND WHY
SENDING PHOTOS OF YOUR WORK IS MANDATORY. The photos submitted by our vendors is our only assurance that what is being sold is handmade. This is important to us and to the show as a whole. Vendors who bring factory made goods will be asked to put them out of sight of shoppers.
We use your electronically submitted photos on the Sneak Peek page of our website which is a great place to introduce your items to potential customers. For this we need good quality photos, in either jpg or png formats. Please don't submit photos that are out of focus, collage photos, or photos of your display. What we are looking for are good quality pics of single items (or sets if applicable) with neutral backgrounds. (Please be conscious of your background. A photo of an item taken with the clutter on your dining room table visible or an item hanging on a door knob will not show off to best advantage). Our goal is to interest buyers in what you make. Take a look at our Sneak Peek page to get an idea of what we're looking for. And please feel free to drop us a line if you have any questions or suggestions.
WHERE WE ADVERTISE:
Being vendors ourselves, we know that good advertising is the key to a successful show. We make extensive use of social media with advertisements on S.F. Gate, WhoFish, Festival Net, Craigslist, Patch, and Facebook, among others. We also take advantage of Facebook's "boosted" page option which reaches thousands of people. We have a "Sneak Peek" page to our website to entice buyers. In addition, we advertised in the Daily Review, San Leandro Times, Tri Valley Voice, Castro Valley Forum, Fremont Argus and other local newspapers. We canvas as many craft events as we can throughout the year, handing out flyers and business cards to shoppers and vendors alike and leave stacks of flyers in stores and local businesses. We hang banners and signs in San Leandro, San Lorenzo, Castro Valley and Hayward. These advertising efforts definitely pay off but if you can think of anything we've missed, please let us. know. Our goal is for YOU to have a good show. We know that without our vendors there would be no a Mistletoe Madness.
ENTRY FEE:
What you get for your vendor registration dollars:
Access to a large audience of shoppers interested in your hand crafted items, displayed at an exceptionally nice venue with ample parking, free electric hook-up if needed (on a first come first served basis), your choice of one or more 6 foot tables, or customizable spaces. In addition, we will post your product photos on the Sneak Peek page of our website and on our Facebook page.
Table fees:
6-foot table $80
8 x 6 customizable space $ 100 Vendors using 8x6 spaces need to bring their own tables.
10 x 6 customizable space $110
We are unable to offer PayPal as a payment option this year. All checks, money orders, etc, must be made payable and mailed to:
Shawnie Ledbetter
P.O. Box 378
Mt. Eden, Ca 94557
DISPLAY:
Vendors will provide their own floor length table covering, appropriate for the season.
To make your display more eye catching and to optimize your space, consider using "build ups" or low level shelving on your table. There are lots of great display suggestions online. Also, look through the photos of last years show to see how some of our vendors maximize their table space!
SET UP AND TEAR DOWN:
The venue will be open for vendors to set up their displays from 8:00 - 9:30 a.m. on the morning of the show. The venue does not permit set up the night before the show. No exceptions. All vendors must be set up and ready to sell no later than 10:00.
DISPLAYS MUST REMAIN UP UNTIL THE CLOSE OF THE SHOW WHICH IS 4:00. ANYONE DISMANTLING BEFORE THIS TIME WILL NOT BE INVITED TO RETURN.
Vendors will leave their area clean of debris after tearing down at 4:00. Tear down must be completed by 5:00.
VENUE AND PARKING:
The Marina Community Center is located at 15301 Wicks Blvd. in San Leandro. This is a beautiful indoors venue with lots of natural lighting and plenty of parking. There are no restaurants within walking distance so please plan accordingly.
You can park near the entrance to unload your vehicle but vendors are asked to move their cars to the Stenzel Park lot directly across the street after set up. Unless you have a handicap placard, there are no exceptions. The Marina Community Center parking is for shoppers and other visitors to the facility.
IF YOU'RE A RETURNING VENDOR:
Welcome Back! If you were happy with your spot at last years show and would like the same location, LET US KNOW ASAP!! We will do our best to accommodate you.
CANCELLATION POLICY:
No refunds, no exceptions.